May 21, 2025, 9:32 pm

How Aarya HMS could save your Cost and Time

Aarya HMS is built after many years of research by experts who have been working in the hospitality and tourism industry over 20 years in Nepal and abroad. This system has solved many complex problems of the hotel industry which have not been addressed by other PMS so far. Furthermore, this system is highly customized, cloud based and built all in one to address every department activity. This system has incorporated all departments of hotels in a very simple and easy to use interface. 

We recently did a comparative study on our system and available other systems in the market and we found very interesting facts. Some of the key findings of our study are

1. One System, All-in-One Solution

A large hotel above 4 stars normally uses at least 12 different kinds of software. Most of the hotels are using PMS which cover front desk, inventory, restaurant, account and reports. We have also found that Channel Manager they use separately, HR software, Payroll Management, Attendance Device, SMS/Email Features, Website, CRM, Account, Billing, Booking Engine, Banquet Management, Spa Management, Service Log, Customer Experience, Repair and Maintenance, etc. 

Good News is Aarya HMS has already built and integrated these features in one system. Therefore you don’t need to buy any other system if you use Aarya HMS in your hotel no matter how big or small your property is. 

2. Save Up to 70% in Technology Costs

Can you imagine saving more than 70% of your technology adoption cost in your hotels and resorts? Adopting our software you can do that. This is what we have found from our research into various hotels and from our existing clients as well. Most of the hoteliers are using costly systems and they are taking lots of time, resources to train them. Whereas Aarya HMS is very simple to use, very reasonable price and all comes in one bundle and can customize the features as per the customers’ requirements. 

3. Automate Departments & Reduce Staff Burden

You could hire less team in your Account, HR, Sales and in other departments by implementing our Software which automates most of your work. Aarya HMS have highly integrated AI features so that you don’t need to put one data no more than in one place and rest of the work done by the software itself.

4. End Overbooking Forever

Most of the hotels have overbooking issues during the peak season which makes the reservation very tough and sometimes results in negative feedback from customers when you could not manage a room as promised. This will ultimately impact the sales and target of the property.

Good news is Aarya HMS has solved this issue. With its’ latest AI powered automated room inventory distribution system, you don’t need to worry about the overbooking issue anymore. No matter how many booking channels you activate, Aarya HMS can handle them seamlessly and it doesn’t require human intervention anymore to update the inventory. Adopting Aarya HMS, you will in fact have more business and yield high revenue growth. 

5. Smart Dynamic Pricing to Maximize Revenue

Our findings shows that most of the hotels never capitalize the opportunity to increase room rate when there is high occupancy and decrease room rate to attract more customers when there is low occupancy with attractive rate. The problem is that they don’t use any such technology which can do this job automatically because doing it manually is not possible or may require extra manpower.

Here comes another mind-boggling innovation of Aarya HMS. Now you can fluctuate your hotel rates as per the occupancy rate. You just need to set up once in our system then the rest of the work will be done by our software without needing any human intervention. This marvel of innovation could actually trigger your revenue growth. Imagine a software that literally increases your sales and that is exactly what Aarya HMS does for you. 

6. Built-in CRM for Sales Optimization

A very shocking fact we found while doing surveys with hoteliers mostly 4 and 5 star hotels is that they hardly use any CRM system. Mostly they rely on Excel or google sheet and whenever staff leave the company that sheet doesn’t explain much about the lead and new staff who join in sales normally found themself in lost and spend many days organizing and reaching out old leads. Because of this hotelier are losing lots of business opportunities.

Well Aarya HMS has an inbuilt CRM system and every sales staff can update every detailsof the lead into the system and the sales department doesn't need to spend time to transfer the lead and information to another staff when new staff join in. This will hugely impact direct sales. In-fact Aarya HMS CRM can calculate the total value of your leads in various stages which could be the great data to drive sales and growth of your property. 

7. Eliminate Channel Manager Hassles

Most of the hotels are using different channel managers which are costly, very difficult to get support and have to spend a lot of time to transfer booking from channel manager to PMS. Just for this job some hotels even have hired separate staff. Another big issue of using a separate channel manager is that you have to update inventory every time when you sell from other sources like Sales Department, Website and Front desk. Fortunately, you can get rid of all these jobs when you adopt Aarya HMS. No hassle anymore, let the AI powered software do the job without any mistake that may cause due to human error. 

8. Real-Time Reports, No More Manual Work

Can you imagine most of the hotels still spend hours and hours collecting data, preparing reports for the meeting, updating information in various places. For example, everyday hotel front desks have to publish the new exchange rate for buying and selling. Just to do that they spend at least half an hour. Furthermore, sales staff spend much time presenting his sales activities in every day meeting. Front desk also spends time updating the daily room rate as per the occupancy forest.

But there won’t be any need for such actions when you start with Aarya HMS. You will get every data in real time in the format that you want. The automated currency exchange will save your at least half hour job each day. Real time CRM data will save your time for preparing reports for the meeting and sometimes you may not even require a meeting because every data will be at your fingertip. The AI powered tariff management system will do the job for the front desk staff so they don’t need to spend time to update the room rates for walking customers. 

9. Website & Domain Ownership for Life

Having a website is a must for every property. However, building a website is costly, time taking and not a normal person's job. Either you should know how to code or depend upon other website building companies which may not be reliable in the long run. We have found during our research that many hotels are having problems with their website domain issue and content issue. Some hotels even couldn’t restore their domain name which was blocked due to negligence by the website builder. Imagine as a hotelier if you have to spend time chasing website builders, finding the reason for their website block and requesting them to change a picture or a line of text in the website, how painful and costly would that be.

Aarya HMS has addressed this problem because we found this issue in most of the hotels and they wanted to get rid of this problem forever. Now implementing Aarya HMS you will own your website and domain for forever. You don’t need to learn coding or expertise to update any content on your website. Even an intern at your property can do that job for you in real time. 

10. Automate Repair & Utility Tracking

On the survey we found a five star hotel in Kathmandu that had employed 2 staff just to check the repair and maintenance issues around the property and to record the unit of power and water consumption everyday. Their only job is to prepare the report of repair, maintenance, water and electricity consumption and report to the chief engineer. Well how about automating those jobs and let the system analyse the data and send it to the concerned department without any human intervention? This is exactly the Repair and maintenance feature of Aarya HMS does. You can improve the service of your property significantly by automating such tasks. 

Conclusion

In summary, Aarya HMS is not just a hotel management system, this is a ERP software that manages every aspect of your hotels and saves your time, cost and elevates your customer experience which ultimately impacts on your sales. Therefore having Aarya HMS in your property will make your hospitality business smarter and you will achieve your growth much earlier than you imagined.